Edwards Lifesciences Assistant in Belgium

Role Purpose:

To ensure efficient and smooth running of the Benelux office by supporting the Sales reps., BUM’s and Country Manager.

Major Job Functions:

Sales & Marketing

  • Ensure efficient and smooth organization congresses from A to Z

  • Budget maintenance

  • Ensure efficient, smooth organization and support to the sales organization

  • Secretarial tasks

  • Follow-up on Cvents, RFA

  • Budget follow-up

  • Keeping track of promotional material

  • Internal event organization (Xmas party, Benelux meeting, Santa Claus)

  • Immediate contact with external parties (HCP’, travel agency,…)

  • Pricing input

  • Contract update

Contract Management

  • Negotiation partner and contact person for contracts with :

  • Travel Agencies / Hotels

  • Other suppliers for the general office management and administration (e.g office supplies, printing services, etc.)

  • Coordinator for all mobile phone contracts


  • Ensure efficient and smooth organization of the reception, including welcoming visitors, suppliers. Organize lunches and taxi’s, etc.

  • Mail distribution around the office to each department

Assistance to Country Manager

  • Contact person for all enquiries when Country Manager is absent

  • All adminstration e.g mail correspondence, etc.

  • Organising all employee meetings, management meetings and company events

  • Organise any specific project, received from the Country Manager (eg Newsletter, charity project, etc.)


Required Education/Skills:

  • Must possess excellent organization skills and strong attention to details

  • Knowledge of Mdeon is a must

  • Must be proficient in Microsoft Windows environment (Word, Excel and PowerPoint)

  • Excellent interpersonal and communication skills required

  • Self-starter, problem solver and being able to coordinate varied and multiple projects simultaneously

  • Language skills : Dutch/French mother tongue with excellent French/Dutch and English. Written skills other than mother tongue is an asset

Required Experience:

  • Proven track record as Assistant/sales support is an asset

  • Experience within medical devices / pharma / medical field is an asset

Major Challenges/Issues/Problems/Complexities:

  • Being able to manage and prioritize multiple requests via different channels (mail, phone, face to face requests)

  • Being flexible to be back-up to Assistants when necessary

About Edwards

Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 10,000 individuals worldwide.

For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life. Edwards is an Equal Opportunity/Affirmative Action employer including Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Title: Assistant Location: Europe, Middle East, Africa, Canada (EMEAC)-Belgium Job Number: 012914