Joint Activities Administrative Support Assistant (OA) in United States

Job Overview

Job Overview

Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:This position is located in Brussels, Belgium, in the heart of Europe. The surrounding area is a large city within 30 minutes drive from other cities. The base is in central Belgium with the Netherlands, Luxemburg, France, and Germany within a day's drive; the United Kingdom is also easily accessible via ferry or chunnel. It is small but offers most amenities provided by larger installations. The average weather is mild with little extremes of hot or cold seasonal conditions.

Who May Apply:

Only applicants located in the local commuting area who meet one of the employment authority categories below are eligible to apply for this job. Current Army employees and VEOA candidates will be considered without geographical area limitation. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

  • Current Civilian Employee with the Department of the Army
  • Current Department of Defense (DOD) - Civilian Employee (non-Army)
  • Current Permanent Federal Civilian Employee (other than DOD)
  • Former Federal Employee, eligible for Reinstatement
  • Eligible under Veterans' Recruitment Appointment (VRA)
  • Eligible under Veterans' Employment Opportunity Act (VEOA)
  • Eligible under Veterans with a service-connected disability of 30% or more
  • Eligible for overseas Military Spouse PreferenceEligible for overseas Family Member Preference
  • Eligible for NAF/AAFES Interchange Agreement
  • Eligible due to Interagency Career Transition Program (ICTAP)

Incumbent provides a variety of administrative support functions, including: research, preparation of briefing books, budget planning and execution, maintenance of classified material, clerical, travel planning, visitor hosting and office automation duties in support of the division director and staff. Performs the following duties: Receives calls, greets visitors, and determines nature of call or business of visitors. Receives incoming correspondence, publications, regulations and directives directed to the office; determines which should be brought to the supervisor's attention, forwarded directly to other staff personnel for action, or can he handled personally. Plans and monitors travel and representational funds of $70-80K for entire division. Routinely prepares personal and executive correspondence of a non-technical nature in supervisor's name or own name. Prepares travel orders and vouchers; makes travel and hotel/guest quarters reservations for trips. Arranges conferences and meetings, including making reservations for meeting rooms and notifying all participants. Assembles background information for supervisor. Maintains supervisor's calendar establishing priorities at own discretion; schedules, reschedules or rejects appointments accepts or declines invitations to meetings and arranges for attendance by staff members, as appropriate. Reminds supervisor of appointments and briefs supervisor on matters to be considered before the scheduled meeting. Uses word processing software, both US and NATO, to input/edit correspondence, and reports which include a wide variety of technical terminology; formats/prints (through use of automation printing equipment) to final form in accordance with regulatory requirements.

Supervisory Status


Promotion Potential


Travel Required
  • Not Required
Relocation Authorized
  • No
Who May Apply
This job is open to…

Status Candidates (Merit Promotion and VEOA Eligibles)

Questions? This job is open to 2 groups.

Job Requirements

Job Requirements
Key Requirements
  • Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230:
  • Visit
  • Must be able to obtaina and maintain a Secret security clearance
  • Current possession of an active secret clearance is highly desirable

In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: providing administrative support for an organization such as, managing incoming and outgoing correspondence, receiving and screening telephone calls and emails, preparing and maintaining files, receiving and distributing mail, preparing administrative documents/reports, maintaining supervisor's calendar, or making travel arrangements.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

  • Knowledge of official corrrespondence formats and regulations.

  • Knowledge of travel regulation and travel arrangements.

  • Knowledge of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software systems.

  • Ability to maintain calendar and maintain suspenses and timelines.

  • Knowledge of English grammar, spelling, punctuation, and usual formats.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade (GS-06) (or equivalent).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

  • GS-07: One full year of graduate level education in a field that is related to the work of the position. (NOTE: You must attach a copy of your transcripts.) OR a bachelor's degree in a related field AND meet one of the following Superior Academic Achievement Provisions: 1) Maintained a grade-point average of "B" (a GPA of 3.0 or higher) for all completed undergraduate courses, or those completed in the last two years of undergraduate study; OR 2) Maintained a grade-point average "B+" (a GPA of 3.5 or higher) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study; OR 3) Rank in the upper one-third of your class in the college, university, or major subdivision; OR 4) Be a member of a national honor (other than freshman honor societies) recognized by the Association of College Honor Societies.

  • Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, U.S. Department of Education website at -

  • Foreign Education: Education that has been completed in a foreign college or university may be used to meet the job requirements. In order to receive credit in the examination for your foreign education, you must have your foreign education evaluated by a private organization that specializes in interpretation of foreign education credentials. Such education must be declared the equivalent of similar undergraduate or graduate work in a U.S. institution. Please include this information in your resume.

Other Requirements: Click here for expanded definitions.

  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • Two years trial/probationary period may be required.
  • Direct Deposit of Pay is Required.
  • Must be able to obtain and maintain a Secret Security Clearance.
  • Current possession of an active secret clearance is highly desirable.
Security Clearance


Additional Information

Additional Information
What To Expect Next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.


The Department of Defense offers an excellent benefits program.In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.

Other Information
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitantinformation sheet.
  • Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19 at
  • U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
  • Locality pay does not apply in the overseas area.
  • On this overseas accompanied tour, medical and DoDDS special education services may not be available in the immediate location of this position.
  • In the overseas areas, access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only. Medical care may be provided by host nation providers. The availability and level of care at host nation medical facilities will vary by location. Movement overseas may require you to initiate a change in your health benefits plan to ensure coverage.
  • Pay retention may be offered to successful applicants for positions at overseas locations. For this provision to apply to employees already overseas, the selected individual would have to require a permanent change of station move and would have to be selected as a result of a recruitment effort that had been extended outside of the overseas command involved.
  • The initial length of this overseas tour is 3 years.
  • Payment of Permanent Change of Station (PCS) costs is not authorized, as not in the best interest of the US Government.
  • Candidates initially selected from the US may be eligible for certain foreign area benefits#

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-07-13 to 2017-07-26

Salary: $35,359 to $45,970 / per year

Pay scale & grade: GS 07

Series: 0303 Miscellaneous Clerk And Assistant

Appointment type: Permanent

Work schedule: Full Time

Job announcement number: EUJU170844421986063

Control number: 474210700