Kemin Industries Sales Administrative Assistant in Herentals, Belgium
The Sales Administrative Assistant provides executive level administration support to the KAE Commercial Directors.
Acts as key contact to funnel communication and services to and from the different KAE Area Managers and Sales Directors
Prepares material for monthly report for the Commercial Director/VP Sales for the executive board meeting.
Provides support in preparing presentational material for meetings as necessary.
Responsible for the correspondence and secretarial duties for the KAE Commercial Director/VP Sales
Follows up Action programs: Conference Calls/Meetings
Filing and administering Distributor Contracts, contract database maintenance
Follow-up on projects, participate in monthly project reviews
Prepare detailed reports
Administration of customer relationship database
Liaises with field sales
Organize travels and accommodation for Sales Directors
Organisation of sales events
Organisation of customer visits & Innovation Days
Prepare and Coordinate Fast start (incl. campus tour) for sales team.
Organize the workshops for the Sales Force in agreement with Sales and Marketing Directors
Back up for other Executive Assistants during absence.
Coordinates the information and input received from the different KAE Areas.
Fulfilment of literature and promotional orders received from the KAE Sales force and customers.
Supports the commercial activities of the KAE Sales force in the field.
Championing the CRM administration and update of customer data on daily basis
Follow-up on projects & project sufficiency analysis
Follow-up on actions & events
Responsible for CRM reporting (monthly and on request)
Provide inputs for CRM Enhancements (in liaison with Customer Service Manager)
Participate in monthly presence at WW Admin call + follow-up
Support and coordinates Sales Manager Training and back up.
MINIMUM EDUCATION (including licenses, certifications, designations, etc.):
- Bachelor degree in Business Administration or equivalent by experience
ESSENTIAL SKILLS & EXPERIENCES:
3-5 years relevant experience
Fluent in English is a must (spoken & written)
Advanced PowerPoint and Excel skills ( proficient in vlookup, Pivot table)
Detailed knowledge of organizing business travel
Good communication and commercial feeling
Well organized, accurate
ADDITIONAL DESIRED/TYPICAL SKILLS AND EXPERIENCES:
Flexible in adjusting to organizational needs
Flexible to occasionally travel to support corporate meetings, functions and seminars
Posted Date2 months ago
Position TypeRegular Full-Time