J&J Family of Companies General Administration Lead in Diegem, Belgium

‘Caring for the world, one person at a time’... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.

Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

We are looking for a new General Administration Lead to join our European Logistics Centre (ELC) in Diegem.

Essential Functions / Duties and Responsibilities of the General Administration Lead include:

  • ELC (European Logistics Centre) Records Management (RM) Program Site Leader

  • Facilitate the execution and performance of the Records Management (RM) Program as per company’s procedure and all other related RM documentation / standards.

  • Develop update and implement RM policies and procedures locally

  • Train and assist departmental Records Coordinators

  • Organize and carry out internal Records Management Compliance Assessments, to monitor departmental compliance

  • Conduct yearly WWRIM (World Wide Records Information Management) site assessment

  • Ensure compliance with Legal Hold Notices issued by legal department

  • Establish Vital Records protection

  • BCP (Business Continuity Plan) Owner

  • Plan owner – responsible for compiling the BCP (Business Continuity Plan) by coordinating with key stakeholders, producing and distributing the plans

  • Perform yearly review / update of new information

  • Train associates on BCP processes as required

  • General Administration Activities

  • Act as point of contact and interface with ELC Management in relation with different suppliers providing advisory / consultancy services

  • Act as point of and interface with ELC Management in relation with different entities such as Tax Authorities on general aspects

  • Act as point of and interface with ELC Management in managing general contracts and intercompany contracts

  • Other Areas of Responsibility

  • Support with general finance compliance activities as well as with finance monthly / quarterly closing activities

  • Conduct the initial check of invoices from suppliers and manual payments

  • Perform other general finance administration as required

Qualifications

  • Bachelor’s degree

  • Fluency in English

  • Strong communication, training and presentation skills

  • Previous experience in BCP/ Finance Compliance is an asset

  • Knowledge of MS-Office, Visio is an advantage

  • Knowledge of Quality and Document Control systems a plus

  • Ability to work independently, take initiative and be proactive

  • Coordination and organization skills

  • Be persistent, persuasive and determined

What’s in it for you…?

“Caring for the world, one person at a time…”

As an employee we consider you as our most valuable asset. We take your career seriously.

As part of a global team in an innovative environment your development is key and our day-to-day responsibility. Through e-university, on the job training, various projects and programs, we ensure your personal growth.

Our benefits make sure we care for you and your family now and in the future.

Primary Location

Belgium-Brussels-Capital Region-Diegem

Organization

European Logistics Center (8785)

Job Function

Administration

Requisition ID

1700179498W