J&J Family of Companies General Administration Lead in Diegem, Belgium
‘Caring for the world, one person at a time’... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.
Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.
We are looking for a new General Administration Lead to join our European Logistics Centre (ELC) in Diegem.
Essential Functions / Duties and Responsibilities of the General Administration Lead include:
ELC (European Logistics Centre) Records Management (RM) Program Site Leader
Facilitate the execution and performance of the Records Management (RM) Program as per company’s procedure and all other related RM documentation / standards.
Develop update and implement RM policies and procedures locally
Train and assist departmental Records Coordinators
Organize and carry out internal Records Management Compliance Assessments, to monitor departmental compliance
Conduct yearly WWRIM (World Wide Records Information Management) site assessment
Ensure compliance with Legal Hold Notices issued by legal department
Establish Vital Records protection
BCP (Business Continuity Plan) Owner
Plan owner – responsible for compiling the BCP (Business Continuity Plan) by coordinating with key stakeholders, producing and distributing the plans
Perform yearly review / update of new information
Train associates on BCP processes as required
General Administration Activities
Act as point of contact and interface with ELC Management in relation with different suppliers providing advisory / consultancy services
Act as point of and interface with ELC Management in relation with different entities such as Tax Authorities on general aspects
Act as point of and interface with ELC Management in managing general contracts and intercompany contracts
Other Areas of Responsibility
Support with general finance compliance activities as well as with finance monthly / quarterly closing activities
Conduct the initial check of invoices from suppliers and manual payments
Perform other general finance administration as required
Fluency in English
Strong communication, training and presentation skills
Previous experience in BCP/ Finance Compliance is an asset
Knowledge of MS-Office, Visio is an advantage
Knowledge of Quality and Document Control systems a plus
Ability to work independently, take initiative and be proactive
Coordination and organization skills
Be persistent, persuasive and determined
What’s in it for you…?
“Caring for the world, one person at a time…”
As an employee we consider you as our most valuable asset. We take your career seriously.
As part of a global team in an innovative environment your development is key and our day-to-day responsibility. Through e-university, on the job training, various projects and programs, we ensure your personal growth.
Our benefits make sure we care for you and your family now and in the future.
European Logistics Center (8785)